Legal information
Terms and Conditions
Last updated: April 29, 2026
1. Who we are
The website www.lightsun.ro is operated by LIGHTSUN STUDIO SRL, registered office at Str. Orizontului, no. 9, Apahida, Cluj County, Romania, registered with the Trade Registry under no. J2022001858125, tax ID 45943577, email studio@lightsun.ro, phone +40 721 533 805. Lightsun Studio SRL is not VAT registered; the prices shown are final and no VAT applies on top.
2. Definitions
"Studio" means Lightsun Studio SRL. "Client" means the individual or legal entity contracting the services. "Services" are the professional photography services offered by the Studio. "Deliverables" are the final image files handed over to the Client. "Subjects" are the people photographed. "Project" means an individual order defined by an accepted quote and a contract.
3. Scope of contract
The Studio provides professional photography services for business contexts: corporate portraits, employer branding, product photography, and business events. Each Project is contracted individually through an accepted quote and/or a written contract defining scope, Deliverables, timelines, and investment.
4. Acceptance of terms
These Terms apply to every Project and are deemed accepted at whichever of the following happens first: submission of the contact form on the site, written acceptance of the quote, signing of the contract, or payment of the deposit.
5. Order process
The standard flow is: initial brief → tailored quote → written contract → deposit payment → photo session / shoot → selection and retouching → digital delivery → final payment. The Studio confirms each stage in writing (email).
6. Pricing, deposit and payment
The prices shown on the site are indicative; the final quote for your Project is binding. To confirm a Project, the Client pays a 30% deposit of the total amount. The balance is paid as follows: for individuals, in full before delivery; for companies, within 14 days of invoice issuance. Payments are made by bank transfer to the details communicated at invoicing. The Studio is not VAT registered, so the amounts are final and no VAT is added.
7. Delivery timelines
Standard turnaround, counted from the date of the photo session or receipt of all source materials: 5 business days for corporate portraits, 10 to 15 business days for employer branding libraries, product photography, and event galleries. Priority delivery is available on request, against an extra fee stated in the quote.
8. Format and revisions of deliverables
Deliverables are high-resolution JPG files, optimised for both web and print. The Studio selects the final images from the full session; the number of finals matches the contracted package. One round of revisions (fine retouching adjustments on selected images) is included. Additional revisions or reshoots are billed separately. RAW files are not delivered; they are kept by the Studio as masters.
9. Usage rights
Upon full payment, the Client receives commercial, perpetual, non-exclusive, worldwide usage rights over the final Deliverables. Standard modifications are permitted (cropping, resizing, social media adjustments). Sublicensing to the Client's partners and agencies, for the Client's own campaigns, is allowed. The Studio retains moral rights and authorship of the work under Romanian Law no. 8/1996 on copyright.
10. Subject image rights
The Client warrants that they have obtained, in advance and in writing, the consent of every person photographed (employees, participants, models) for the use of their image in the Project's purposes, in accordance with GDPR and articles 73-79 of the Romanian Civil Code (rights of personality). On request, the Studio provides an indicative model release template. The Studio is not liable for third-party claims related to image rights; responsibility for obtaining consents rests fully with the Client.
11. Portfolio use
The Studio asks the Client's written consent before using project images in its portfolio (site, social media, presentation materials). For projects under NDA or before public launch, confidentiality is observed automatically and images are not published without explicit consent.
12. Cancellations, reschedules, right of withdrawal
Rescheduling a session is free with at least 48 hours' notice. Cancellations under 48 hours forfeit the deposit. For cancellations on the Studio's side (illness, force majeure, major equipment failure), the deposit is refunded in full and a reschedule is proposed at the earliest available date. Under Romanian Government Ordinance no. 34/2014, consumers (individuals not acting in a professional capacity) have a 14-day right of withdrawal for distance contracts. For tailored services that begin with the consumer's express consent before the deadline, the right of withdrawal is lost upon commencement of the service; by accepting these Terms and paying the deposit, the consumer expressly consents to immediate commencement and acknowledges loss of the right of withdrawal once the service has been performed in full.
13. Client delays and obligations
The Client undertakes to provide the brief, materials, locations, and people available on the agreed schedule. If delays or change requests from the Client extend the Project's duration, the delivery deadline is extended accordingly and additional costs (extra days, travel, rescheduling) are billed separately. If the Client abandons the Project after work has started, the work performed up to that point is billed in full and the deposit is not refunded.
14. Confidentiality
The Studio keeps confidential all briefs, materials supplied by the Client, and any information about the Client's team, products, or strategy. Confidentiality applies reciprocally and survives the end of the Project. Working files are kept for at least 12 months after delivery; afterwards they may be archived offline or deleted at the Studio's discretion.
15. Limitation of liability
The Studio's liability towards the Client is limited to the value of the services contracted for the Project in question. The Studio is not liable for indirect, consequential, profit, reputation, or opportunity losses. In case of unexpected equipment failure or situations that make the session impossible, the Studio offers a reschedule or a full refund of the deposit, at the Client's choice.
16. Force majeure
Neither party is liable for non-performance caused by force majeure, defined as an external, unforeseeable, and unavoidable event: natural disasters, epidemics, official restrictions, armed conflicts, prolonged outages of public networks. During the event, obligations are suspended. If the event lasts more than 60 days or makes performance impossible, either party may terminate the contract with refund of unused amounts.
17. Personal data
The data of the Client and of subjects is processed by Lightsun Studio SRL as data controller, in accordance with the Privacy Policy available at /confidentialitate. For any request regarding personal data (access, rectification, deletion, objection), the Client may write to studio@lightsun.ro.
18. Governing law and dispute resolution
The contract is governed by Romanian law (Civil Code, Law no. 8/1996 on copyright, GDPR, Government Ordinance no. 34/2014 for consumers). Disputes are resolved amicably through direct communication. If amicable resolution fails, jurisdiction belongs to the Cluj-Napoca District Court or the Cluj County Court, as applicable. For consumers, alternative mechanisms are available: the Romanian National Authority for Consumer Protection (sal.adr.gov.ro) and the EU Online Dispute Resolution platform (ec.europa.eu/odr).
19. Final provisions
If any clause of these Terms is found null or unenforceable, the remaining clauses stay valid. The Studio reserves the right to amend these Terms; amendments apply to contracts concluded after publication and not retroactively. Official communication between the parties is by email at studio@lightsun.ro.
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